Impact of invalid Puerto Rico Birth Certificates on the Processing of Form I-9

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The issuance of new birth certificates for those U.S. citizens who were born in Puerto Rico has been initiated by the Vital Statistics Office of the Commonwealth of Puerto Rico as of July 1, 2010. These certified birth certificates are being issued due to a new Puerto Rico birth certificate law that has been put forth. Those Puerto Rico birth certificates that have been certified before July 1, 2010 will not be valid after Oct. 30, 2010. Except for the validity of the Puerto Rico birth certificates, the new law does not have any impact on the U.S. citizenship status of those born in Puerto Rico.

Impact on the Form I-9 process • Until Oct. 30, 2010, USCIS will accept all certified copies of Puerto Rico birth certificates from new employees for the processing of Form I-9. Commencing Oct. 31, 2010, during the Employment Eligibility Verification, employers are obliged to check the date in the certified copy of employees’ birth certificate to verify if it is still valid.
• Those certified copies of employees’ birth certificate that have already been verified by the employer for the processing of Form I-9, Employment Eligibility Verification before Oct. 31, 2010 need not be re-verified.
• Employers who are honored with a federal contract consisting of the Federal Acquisition Regulation (FAR) E-Verify clause are required to follow certain special Form I-9 rules when the existing employees are verified. When the Form I-9 for the existing employees is updated, the employee should not be demanded for a certified copy of birth certificate that was issued on or after July 1, 2010.
According to the existing federal law, employers are not allowed to keep the original certified copies of the employee’s birth certificates for the Form I-9, Employment Eligibility Verification processing. Employers can only have the photocopies of those birth certificates. In case, employers choose to keep the photocopies of the documents, then they should carry out the process for all irrespective of their national origin or citizenship status.

http://usa-green-card.com

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